There will be an officers’ meeting before each general meeting to set the agenda and cover any other additional topics. The minutes of the officers’ meetings will be posted on Facebook.
Co-presidents: run meetings, record signatures on the bank account, set goals, articulate the vision of the club and communicate with the national guild. Rachel will continue to do charity block design and instructions until we can establish a committee to take over this responsibility.
Vice President: support the presidents, act as point of contact for committee chairs, maintain membership roster (until such time as we can establish a membership committee), add/remove people from Facebook account, post general warning message on Facebook when removal from Facebook is eminent due to non-payment of dues (Facebook duties may be temporary until we can establish a web master aka Facebook chairman), and pass dues payments to the treasurer.
Treasurer: deposit dues payments, buy supplies, file tax form(s), maintain account(s), and file whatever’s necessary with national guild.
Secretary: take minutes at officers’ meetings, take minutes at general meetings and post both on Facebook; monitor email account and forward relevant information/requests to appropriate officer in a timely manner. Mary will learn how to post show-and-tell photos and meeting minutes on Facebook.
As the club grows, we hope to establish several committees and reassign some of the above duties to these chairs: for example, membership, webmaster, charity … including block definition and instructions, quilt assembly and prep for distribution, and distribution of charity quilts.
Amanda will produce a survey for the membership to decide what fund raising projects/programs they would like AND participate in.
Amanda will find out what restrictions the national guild might have on the design of a logo for our club. We may hire a designer to produce some samples logos for the membership to choose from.
Due to lack of time we decided to establish the agenda for the Jan. 12 general meeting online.